Instructions for Speakers

SPEAKERS READY ROOM

All Speakers giving an oral presentation are kindly requested to upload their presentations in the Speakers Ready Room at least one hour before the start of their session.

If using a PowerPoint (or any other Software) presentation, please note that you are requested to bring it on a CD, a DVD or on a Memory Stick/Disc-on-Key (using the USB port in the computer) for uploading.

If combining video or audio files with PowerPoint, please inform the staff at the Speaker Ready Room to ensure that all necessary files are saved in the appropriate folder. In addition, make sure to check it in the session hall where your lecture is taking place during a coffee or lunch break prior to your session, at least one hour before the start of the session – even after checking it in the Speakers’ Ready Room.

Please note that the Meeting computers for your use in the session halls are supplied with Windows 7 and Office 2010, and you may bring your personal laptop computer as a back-up only.

IMPORTANT NOTE FOR MACINTOSH USERS

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers’ Ready Room:

Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).
Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC).
You may use your own Macintosh laptop computer, however you are required to bring with you a VGA dongle/adapter compatible with your MAC for external video signal and come to check it first in the Speakers’ Ready Room as soon as you arrive and later on in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.
IMPORTANT NOTE: Please advise the Conference Organizers ahead of time if you will be using your Macintosh laptop computer.